Reservable campus spaces have been assigned to four categories based on their current room use, and intended use of the room. Use of University property, facilities and services that may be scheduled for activities or events will generally be granted in prioritized order of precedence as noted in each Category. Reservation timing is intended to allow events that fall under each tier of priority to have equitable access to those spaces, and limit the chances of events being “bumped” out of a space. Exceptions to these timelines may be made at the discretion of the Dean of Students based upon needs. Timelines in excess of 10 days will be calendar days; timelines under 10 days will be business days.

**Events that Precede All Other Tiers and Categories**

Complex, annual events that impact the entire University and require coordination with the overall
University calendar and extensive advanced planning precede any other prioritizations, and include:

• Orientation and week of welcome activities
• Campus wide recruitment events
• Campus-wide preview events
• Campus-wide commencement events
• Homecoming
• Events approved by the President’s office or designee
• Senate and senate sub-groups
  
  

Category A: Academic

These rooms are primarily used and intended for academic purposes, including but not limited to lecture classrooms, computer labs, academic performance and exhibition, hands-on courses and academic class support (i.e. locker rooms, warm-up spaces, bleachers). While they may serve other categories when not in use, their priority is academic. 

Prioritization and Timing for Reserving:

• Tier 1: University instructions 
  Up to 90 days before event
• Tier 2: University Instructional Support 
  Up to 60 days before event
• Tier 3: Research Activities 
  Up to 50 days before event
• Tier 4: Student Life Engagement 
  Up to 30 days before event
• Tier 5: Meetings of Groups or Consultants Sponsored 
  Up to 30 days before event (or see Category C)
• Tier 6: Other uses/External 
  Up to 15 days before event (or see Category C)

Category B: Student Engagement, Student Services, and Administrative Activities

These rooms have been identified as being primarily used and intended to support student life
activities, and activities connected to enhancing student engagement, as well as administrative
activities enhancing our campus mission.

Prioritization and Timing for Reserving:

• Tier 4: Student Life Engagement
  Up to 90 days before event
• Tier 1: University instructions
  Up to 60 days before event
• Tier 2: University Instructional Support
  Up to 60 days before event
• Tier 3: Research Activities
  Up to 60 days before event
• Tier 5: Meetings of Groups or Consultants Sponsored
  Up to 30 days before event (or see Category C)
• Tier 6: Other Uses/External
  Up to 15 days before event (or see Category C)

Category C: Other Spaces - Summer Session

Spaces under category C mainly consist of spaces that can only be reserved outside our normal academic year (summer).

Prioritization and Timing for Reserving:

• Tier 5: Meetings of Groups or Consultants Sponsored
  Up to 24 months before event
• Tier 6: Other uses/External
  Up to 24 months before event
• Tier 4: Student Life Engagement
  Up to 12 months before event
• Tier 1: University instructions
  Up to 6 months before event
• Tier 2: University Instructional Support
  Up to 6 months before event
• Tier 3: Research Activities
  Up to 6 months before event

Category D: Specialized Spaces

These rooms are designated campus spaces that are unique in intent and functionality. We have spaces on campus that have been built and/or designated with specific unique roles in mind. These
spaces include (but not limited to) Native American Forum, Goudi’ni Gallery, Natural History\ Museum and the Reese Bullen Gallery. Those spaces have limited reservation options through CES in consultation with the previous managing department for appropriateness of events. The previous managing department will have two academic business days to reply to requests. These rooms are available for reservations with approval from CES in-line with the requirements of each space. Tiers of priority should be applied from Tier 1 to Tier 6. Any events not in-line with the intention of the space, or core to the goal of the space, will be denied.

Prioritization and Timing for Reserving:

• Tier 1: University instructions
  Up to 90 days before event
• Tier 2: University Instructional Support
  Up to 60 days before event
• Tier 3: Research Activities
  Up to 50 days before event
• Tier 4: Student Life Engagement
  Up to 30 days before event
• Tier 5: Meetings of Groups or Consultants Sponsored
  Up to 30 days before event (or see Category C)
• Tier 6: Other uses/External
  Up to 15 days before event (or see Category C)