Below is a list of the campus policies & guidelines that all event coordinators and participants are required to follow.
All events on campus should also follow the Time, Place and Manner of Free Expression Policy.
To make space available for external requests and to accommodate long term event planning, Institutional events that have been designated as events preceding all others, are strongly encouraged to submit their reservations for space up to 36 months in advance. These events should be planned and space reserved at least 24 months in advance of the event at a minimum.
Priority events include institutional needs, major annual events and student programs, such as but not limited to: Preview or Admissions Events; Orientation and Registration programs; large Academic programs, seminars or conferences; Homecoming events, Commencement; and Donor programs. These events can be submitted up to three years prior to the event. Determination of which events are considered major annual events will be made by the VP of Enrollment Management & Student Success and/or their designee. The University reserves the right to adjust space reservations to meet mission-critical needs or to make the best use of space. In the event of such a change, every effort will be made to minimize the impact on scheduled events.