Can I have food at my event?

All official Cal Poly Humboldt events must follow University food safety guidelines. Be sure to include your intention to have food or drink of any kind in your event request. This includes alcohol, food trucks, food tents, or any food vendors, as each has separate requirements to operate on Campus. High-Risk food, Alcohol, and Food Truck/Tent requests may require a longer timeline to process and should be requested 4 weeks in advance of the standard 2-week timeline.

I want to have food at my event but I don't know the difference between "High Risk and Low Risk foods"

High-Risk food preparations/serving will require a permit and training through Risk Management.
Please submit your request 5 weeks in advance for the high-risk elements.
Ex: High Risk - cooking spaghetti for community event.
These foods require additional review from Environmental Health & Safety services at Cal Poly Humboldt. These foods include:

• Any food, beverage, or consumable that is prepared (washed, cut, assembled, or cooked) by the organization
• Raw Foods

Low-Risk food can be approved by Conference & Event Services alone and do not require any further action from the organization.
These foods include:

• Pre-packed, non-temperature controlled/shelf-stable food
• Catered from an approved vendor. The approved vendor list can be found HERE
  
• Premade, single-serving foods. For example Pizza, pre-made Sandwiches. These must be separated on individual plates or napkins and gloves or tongs are required to manipulate or serve
• Potlucks are permitted for events that are closed to the organization members only

Does CES help with event setup or cleanup?

CES is able to set up main event spaces in various standard layout configurations, as listed for each space in 25live. Customized layout designs may be available for an additional charge, and must adhere to the State Fire Marshal Occupancy, and ADA allowances. All room setups completed by CES will include a breakdown following the event.  General event cleanup, removing decorations, placing waste in the appropriate receptacle, or dishes into a bussing container, is the responsibility of the event host. Custodial services will perform routine room cleaning and trash removal after the event if requested. Events that leave damages or excessive cleanup/ waste will be charged.

Where can I get tables or chairs for my event?

Please note that every room has a specific set of furniture that is allocated to that space and must stay in it. If the space you are using has different layout options, you will find them listed in the description of the location in 25Live. If you need something different than the options available, you will need to provide instructions in the location selection of the event form. Custom Layouts may be available for an additional charge and may require a State Fire Marshal Event Permit. If you are using an outdoor or open space such as a lawn or gym, please indicate the furniture or services needed in the Resources section of the event form. CES will work in partnership with Facilities Management to facilitate the request.