Below is a list of the campus policies & guidelines that all event coordinators and participants are required to follow.

All events on campus should also follow the Time, Place and Manner of Free Expression Policy.

Appropriate facility use charges shall be made for the use of campus facilities by state, non-state/auxiliary, and external organizations. These charges are designed to ensure that the campus consistently recovers their costs related to providing this use and related services pursuant to California State University (CSU) Executive Order No. 1000 (EO1000). Depending on the entity, these charges may include a facility rental fee and personnel support charges as deemed appropriate by CSU policy. Additional personnel charges required by campus policy or the event requestor will be billed in addition to these rates. CSU policy requires payment for such services or some other form of reciprocal compensation or benefit equal to or greater than the cost of said University services as documented and approved by the University Cabinet and/or pursuant to a Memorandum of Understanding (MOU).

Facility Fee Definitions

A. FACILITY USE CHARGES - Includes all indirect and direct costs associated with the use of Cal Poly Humboldt (University) facilities.

B. INDIRECT COSTS (F&A - Facilities and Administrative Costs) - Overhead costs that are incurred for common or joint objectives and therefore, cannot be identified readily and specifically with a particular activity or use.

  • Facilities Costs include operation & maintenance: utilities - electricity, water, gas, trash removal; janitorial services; routine maintenance & repair; EH&S, police, physical planning, etc.; and building and equipment depreciation

  • Administrative Costs: general administration & expense (hr/acctg/payroll, administrative office exp); management and supervisor salaries; telephone expenses; and departmental administration expenses

C. DIRECT COSTS - Costs that can easily be identified as directly incurred as result of activity or use - direct costs go away when the associated activity goes away 

  • Direct labor - Wages and benefits

  • Materials, supplies and Equipment

  • Power consumption - when clearly related to use (for example turning on lights for Redwood Bowl use)

D. BASELINE SERVICES are routine services included in facility use charges during regular service hours. Regular service hours align with regular business hours. These services include:

  • Custodial

  • Refuse & Recycling 

  • Table and Chair Delivery

  • Standard room/space set up 

  • Use of existing A/V equipment in space

  • Building/space access 

E. ADDITIONAL DIRECT COSTS ABOVE BASELINE SERVICES may be applicable subject to the requirements of the specific event. These costs may include, but are not limited to labor, equipment, and services, as required by the facility or requested by the use; for example:

  • Custom Set Up:  Deviates from standard set up or a modified version of a standard set (ex. round table layout in Goodwin Forum $160 fee)

  • Additional support labor (ex. set up/take down outside of standard space configurations and/or assistance setting up rented furniture items such as  tables & chairs/tents) - labor to be reimbursed, 2 hr. min ($50)

  • Fire marshal application fees ($250 fee for external and hosted/sponsored events)

  • Stage 8'x8' or 8'x16' ($150 rental fee includes labor to install and take down) 

  • Utility or TNS fees (when clearly related to use)

  • Equipment fees (ex. request for additional tables/chairs or audio-visual equipment to be brought into space)

  • Floor covering ($1,000 fee includes labor to install gymnasium or stage floor coverings as required by facility)

  • Security and/or parking services - labor costs to be reimbursed

  • Hosting and/or technical support (ex. any event in JVD requires theatre technical staff be present - labor costs to be reimbursed)

  • Additional support services above baseline or outside of normal business hours such as refuse & recycling, grounds, custodial, distribution, and access/locksmith (ex. Any event that requires an additional custodian for a large scale event)

  • All events may be subject to service fees such as cancellation fees for reimbursement of services and labor incurred prior to the cancellation notice, Damages and Excessive cleaning.

F. SERVICE FEES include, but are not limited to the following:

  • Administrative Fee - 10% of event costs (external and hosted events)

  • Cancellation Fee - Canceled events (with less than two (2) business days’ notice) are subject to charges for services and labor incurred prior to the cancellation notice. External Users subject to terms of lease agreement

  • Damages - actual materials & labor costs

  • Excessive cleaning - 2 hour minimum ($50)