Events F.A.Q.

  1. I want to host my event at Humboldt, where do I start?
  2. How do I reserve a spot to set up a table on the quad?
  3. Do Humboldt clubs need to go through CES to plan out club events?
  4. How far in advance do I need to start the event request process?
  5. Can I have food at my event?
  6. Does CES help with event setup or cleanup?
  7. Where is the best place to host my event?
  8. Where can I get tables or chairs for my event?
  9. How long does it take to process my request?
  10. My question wasn’t answered here, what do I do?

1. I want to host my event at Humboldt, where do I start?

Go to the planning page on our website to get started. Make sure to carefully review policies and procedures first and then choose the process that best represents your association with Humboldt. Reach out to us ces@humboldt.edu if you have any questions.

2. How do I reserve a spot to set up a table on the quad?

Humboldt clubs should visit the club website for club specific information on tabling. Faculty /staff/departments can request tabling by going here. All other tabling information can be found on the event planning page or inquiries can be made to ces@humboldt.edu

3. Do Humboldt clubs need to go through CES to plan out club events?

Clubs and CES work closely together to make sure that your events go as smoothly as possible. You should start out all event requests with clubs by visiting the Lumberjack link to familiarize yourself with basic club information and fill out the event form listed there. Filling out a request form in 25Live can help us process your request more quickly, and you will have the option of customizing your event for the calendar.

4. How far in advance do I need to start the event request process?

The minimum time needed to process your request is 10 business days, but you will want to visit the event submission timeline to determine how much advance notice is needed, as approval can take up to six weeks in some cases. Submitting your request as far in advance as possible will help make sure that the space you want is able to be reserved and that you can hear back from CES in a timely manner.

5. Can I have food at my event?

All events on campus must follow basic food safety guidelines. Be sure to include your intention to have food or drink of any kind present in your request so that we can make sure that your request can be processed in a timely manner. Note that food or drink present at the event necessitates that your event request be submitted 21 business days prior to the event.

6. Does CES help with event setup or cleanup?

CES is not responsible for setup or cleanup but can point you to services that help with those processes.

Please note that every room has a specific set of furniture that is allocated to that space and must be returned to it. If you need something different than what is currently available in the space you will need to complete a Facilities Management events form requesting these items. CES will work in partnership with Facilities Management to facilitate the request.

7. Where is the best place to host my event?

There are several ways to go about finding the best space for your event. Within 25Live you are able to look up event locations by features that you need or occupancy. This can be a useful tool in shopping around for open spaces. If you still have questions about the best space for your event after looking through 25Live, email us ces@humboldt.edu and ask for some assistance. We can narrow down your options to find the right space for you.

8. Where can I get tables or chairs for my event?

Please note that every room has a specific set of furniture that is allocated to that space and must be returned to it. If you need something different than what is currently available in the space you will need to complete a Facilities Management Events form requesting these items. CES will work in partnership with Facilities Management to facilitate the request.

9. How long does it take to process my request?

General low impact event requests must be submitted no less than 10 business days in advance. See our timeline information to assess how far in advance you might need to submit your request. 

10. My question wasn’t answered here, what do I do?

You can email us ces@humboldt.edu to ask your question, or check out our contact page for more detailed information on contacting us.