ADDITIONAL DIRECT COSTS ABOVE BASELINE SERVICES may be applicable subject to the requirements of the specific event. These costs may include, but are not limited to labor, equipment, and services, as required by the facility or requested by the use; for example:

• Custom Set Up:  Deviates from standard set up or a modified version of a standard set (ex. round table layout in Goodwin Forum $160 fee)

• Additional support labor (ex. set up/take down outside of standard space configurations and/or assistance setting up rented furniture items such as  tables & chairs/tents) - labor to be reimbursed, 2 hr. min ($50)

• Fire marshal application fees ($250 fee for external and hosted/sponsored events)

• Stage 8'x8' or 8'x16' ($150 rental fee includes labor to install and take down) 

• Utility or TNS fees (when clearly related to use)

• Equipment fees (ex. request for additional tables/chairs or audio-visual equipment to be brought into space)

• Floor covering ($1,000 fee includes labor to install gymnasium or stage floor coverings as required by facility)

• Security and/or parking services - labor costs to be reimbursed

• Hosting and/or technical support (ex. any event in JVD requires theatre technical staff be present - labor costs to be reimbursed)

• Additional support services above baseline or outside of normal business hours such as refuse & recycling, grounds, custodial, distribution, and access/locksmith (ex. Any event that requires an additional custodian for a large scale event)

• All events may be subject to service fees such as cancellation fees for reimbursement of services and labor incurred prior to the cancellation notice, Damages and Excessive cleaning.

SERVICE FEES include, but are not limited to the following:

• Administrative Fee - 10% of event costs

• Cancellation Fee -Subject to terms of lease agreement

• Damages - actual materials & labor costs

• Excessive cleaning - 2 hour minimum ($50)

SECURITY

The University, in consultation with the UPD, reserves the right to require Community Service Officers and/ or private security for events dependent on factors such as: nature of event, duration of event, expected attendance, and/ or presence of alcohol. User is responsible for all direct staffing costs associated with the use of security. Users may make separate arrangements for security, pending UPD approval. 

ADDITIONAL DAMAGE/CLEANING FEES

Facilities Management (FM) provides basic custodial cleaning services in both the public and private access areas of our facilities. The User is responsible for reasonable cleanup of the facility after use of food, beverages, and/ or other materials. Cost recovery for excessive cleaning may be assessed if the facility and/ or its contents are left in a manner other than how it was provided to the User. Users shall also reimburse University for any and all costs to repair any damage to the University venue, property or equipment arising out of or connected with the facility use.